Te Iringa Document Sharing
Goal
Share documents with external sources that are too large to be sent by email
Te Iringa - Documents (sharepoint.com)
Procedure
How to guide for using Te Iringa document sharing.
The purpose of Te Iringa is for sharing large files with people outside of Taumata Arowai.
Step 1. Browse to Te Iringa on SharePoint using this link
Te Iringa - Collaboration (sharepoint.com)
This will display the Te Iringa collaboration page. You will see a list of documents that have already been uploaded by other staff for collaboration.Step2. Uploading a document for collaboration
1. Moving your mouse over “Upload” will open a context menu show several options. To upload a files, click on the files button.
2. This will open a file explorer window. From here you can browse to the location of the file that needs to be uploaded. Once you find the file, select it and press Open.
Step 3. Sharing the document
1. You will see that the file is now listed under documents on the Te Iringa page. Select the document from this list and then press the share button.
2. The Send Link options will now be displayed on the screen. Enter the email address of the person you would like to share the document with and press enter. This will add the address as a recipient. You can add multiple recipients by typing further emails in to the “Add another” field. We can use the message field to write any greeting or notes to accompany the file link. Once completed, press the Send button.
3. Once pressing Send, you will receive a message confirming that the link was sent. This can be closed with the X in the top right.
Step 4. Opening the shared document
1. The recipient will see the following email from you in their mailbox. 2. As you can see here, the message entered previously is included on the invitation email along with a button to open the document.
3. Clicking the open button with then show a prompt to send a confirmation code. The confirmation code is required if the opener is external to Taumata Arowai.
4. After clicking the send code button, you will be prompted to enter the verification code.
Check the email entered previously for the verification code. This will be received from no-reply@notify.microsoft.com and will look similar to the following example.
5. Once the code has been verified, the document will be opened
*Note in this view there are no editing tools as the document was shared as read only.